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By-Laws of The Society of Broadcast Engineers, Inc., Kansas Chapter 3
These By-Laws shall supercede any and all previous By-Laws of The Society of Broadcast Engineers, Inc., Kansas Chapter 3.
ARTICLE I. Name and Purposes
Section 1. Name.
The name of this organization shall be The Society of Broadcast Engineers, Inc., Kansas Chapter 3, hereinafter called the Chapter.
Section 2. Purposes.
The Chapter is affiliated with a national non-profit professional society (the Society of Broadcast Engineers, Inc., a District
of Columbia corporation, hereinafter called the Society) designed to serve the professional needs of those persons engaged in Broadcast Engineering. Its purpose is to further the aims of the Society.
ARTICLE II. Membership
Section 1. Qualifications.
Each member of this Chapter shall be a member of the Society in good standing.
Section 2. Term.
Memberships that are not in the Lifetime classification are annual and terminate on April 1. New and renewal applications shall be
filed with the National SBE Office on the forms provided by the National Office.
ARTICLE III. OFFICERS AND DUTIES
Section 1.
The membership of the Chapter shall elect the officers, which shall consist of a Chair, Vice Chair, and Secretary/Treasurer.
Section 2.
The terms of all officers shall be one year, beginning November 1.
Section 3.
No officer shall serve more than two consecutive terms in the same office.
Section 4.
No officer shall receive any compensation from the Chapter for services performed in his official capacity, but officers may be
reimbursed for reasonable expenses incurred in the performance of official duties upon presentation and verification of such expenses.
Section 5.
A vacancy in the office of the Chair shall be filled by the Vice Chair. The Chair shall fill vacancies in the other offices by
appointment until the start of the next term.
Section 6.
The Chair shall preside at all meetings of the Chapter, and shall perform all other duties normally associated with the office.
Section 7.
The Vice Chair shall perform all duties normally associated with the office or assigned by the Chair, and shall assume the duties of the
Chair in the Chair's absence. The Vice Chair shall coordinate programs for chapter meetings.
Section 8.
The Secretary/Treasurer shall record the minutes of all meetings of the Chapter. The Secretary/Treasurer shall be responsible for the
circulation of meeting notices, if not published in the Chapter newsletter in timely fashion, and shall send meeting reports and attendance records to the Society National Office and shall keep any other Chapter
records as may become necessary.
The Secretary/Treasurer shall be responsible for all records and books of account of the Chapter. All records shall be open to inspection by members in good
standing at reasonable times. The Secretary/Treasurer shall generally supervise all accounts and monies of the Chapter. The Secretary/Treasurer shall furnish an annual financial report to the Society Treasurer and
keep any other Chapter financial records as may become necessary.
Section 9.
The Chapter shall maintain a checking account requiring that the checks be signed by any two of the three officers for amounts greater
than $199.00.
ARTICLE IV. COMMITTEES
Section 1.
The Chair shall newly appoint members of all standing committees within a month after taking office. The Chair may also appoint temporary
committees as necessary, but with tenure not to exceed the Chair's term of office. Temporary committees and members appointed to such shall be listed in the minutes of the chapter meeting at which they are
announced.
Section 2.
Standing committees shall consist of the following:
(a) Nominations and Elections Committee, which shall consist of at least three members in good standing.
(b) Certification Committee, which will consist of at least one member.
(d) Frequency Coordination Committee, which will consist of at least one member.
ARTICLE
V. ELECTIONS
Section 1.
Annual elections shall be held at the October meeting. Any member in good standing may vote. Vote is by secret ballot. The election may
be conducted at a meeting of the Chapter, through the U.S. mail or via the Internet (if allowed by state law).
Section 2.
Ballots shall be distributed to each member at least thirty days prior to the election.
Section 3.
Ballots may be cast at the election meeting or submitted absentee. Absentee ballots must be submitted at least 10 days prior to the
election.
Section 4.
At least sixty days prior to the election, the Nominations and Elections Committee shall prepare and disseminate to all members a slate
of proposed officers. The Committee, when possible, shall nominate at least two members for each office. Members of the Committee may not be candidates unless nominated at large from the floor.
Section 5.
The Nominations and Elections Committee shall supervise the election, tally the votes, and notify all candidates and the Secretary of the
results. The Secretary shall notify the members of the results in the next monthly notice and notify the SBE National Office. The Nominations and Election Committee shall arbitrate any election dispute. Its
decisions are final.
ARTICLE VI. CHAPTER MEETINGS
Section 1.
The Chapter shall meet at least five times each year, with a minimum of three weeks between meetings, unless voted differently by the
membership in a regular meeting. Advance notice shall be given in timely fashion to all members of chapter meetings. Any scheduled meeting may be canceled for good reason, such as inclement weather, by unanimous
agreement of elected chapter officers. Notification of such cancellation by e-mail, telephone, or other means to all members shall be attempted.
Section 2.
The general order of business at the meetings shall be as follows:
Opening
Report of the Secretary
Report of the Treasurer
Report of the Committees
Unfinished Business
New Business
Section 3.
Roberts Rules of Order, to establish procedure and ensure decorum, shall govern all meetings of the Chapter.
Section 4.
A Quorum is required to conduct business of the chapter, and shall consist of at least fifteen percent of the registered membership of
the Chapter, including one officer, such number being rounded to the nearest whole number.
ARTICLE VII. AMENDMENTS of BYLAWS
Section 1.
The By-Laws may be amended upon resolution proposed by the Chapter officers, or by a petition by not less than fifteen percent of the
registered Chapter members, such number being rounded to the nearest whole number. Copies of the proposed amendment shall be submitted to the Chapter membership by mail or e-mail.
Section 2.
Absentee ballots on the proposed amendments shall be returned to the Secretary within thirty days of the distribution.
Section 3.
Discussion and voting on the proposed amendment shall take place at the next scheduled monthly meeting following the return date of
absentee ballots.
Section 4.
The amendment is adopted if affirmatively accepted by two-thirds of those voting, such number being rounded to the nearest whole number.
The amendment shall become effective 30 days after its adoption.
Section 5.
The Secretary shall notify all members of newly adopted amendments in the next monthly notice, and shall provide to each member a copy of
the amended By-Laws as soon as is practicable.
ARTICLE VIII. DISSOLUTION
Section 1.
Should it become necessary to dissolve the Chapter, the assets shall be distributed by the Chapter in accordance with the guidelines
prescribed by the Board of the Directors of the Society.
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